The Process
From Brief to Brilliant Hire
Most clients have their first hire onboarded within 48–72 hours. Here’s exactly how.
Step by Step
The Four Steps
01
Submit Your Hire Brief
Fill in our quick intake form — role, required hours, timezone preferences, tools used, and budget. It takes under five minutes. You’ll receive an email confirmation instantly and our matching team begins work the same day
5 min
To complete the brief
10 fields
Simple structured form
Instant
Email confirmation
02
We Match & Vet Candidates
Our matching team reviews your brief and hand-selects 2–3 candidates from our pre-vetted talent pool who meet your exact criteria. Every candidate has passed our rigorous 6-stage vetting process.
6 Stages
Vetting per candidate
2–3
Shortlisted matches
24h
Shortlist delivered
03
Interview & Choose Your Hire
We schedule video interviews between you and your shortlisted candidates. Get a feel for personality, communication, and culture fit. If none feel right, we re-shortlist at no extra cost.
30 min
Interview per candidate
Unlimited
Re-shortlists if needed
Zero
Commitment to interview
04
Onboard & Start Growing
We handle contracts, onboarding documentation, and set up your ongoing account management. Your hire starts within days and you have a dedicated account manager throughout the relationship.
Contracts
We handle all paperwork
48h
Start date after selection
Dedicated
Account manager assigned
Our Standard
The 6-Stage Vetting Process
Less than 8% of applicants make it through. That’s the Proxia standard.
1. Application Review
Resume, portfolio, and work history reviewed against role-specific benchmarks.
2. Skills Assessment
Role-specific skills test graded by our internal specialists — not software.
3. English Proficiency
Written and spoken English tested to minimum C1 standard.
4. Background Check
Identity verified and employment history confirmed with prior employers.
5. Behavioural Interview
Structured 45-minute interview assessing reliability and remote work discipline.
6. Tech & Setup Audit
Stable internet, proper hardware, quiet workspace, all verified before placement.
Our Guarantee
We Stand Behind Every Placement.
If your hire doesn’t work out within the first 30 days, we replace them — free of charge. No questions, no arguments.
- 30-day replacement guarantee on all placements
- Dedicated account manager throughout engagement
- Weekly check-ins during the first month
- Performance issue mediation and support
- Transparent billing — no hidden fees
- Instant replacement if a hire resigns
- Complimentary role re-evaluation at 90 days